Some decisions can be made by executive decision of the guild leader. These decisions are limited to matters of expediency, matters of confidence*, and matters of routine administration.
Most decisions will be made by a combination of the guild leader and council members. These will typically involve matters of guild administration but can also involve matters of confidence*. Consensus will be sought on all matters, but when consensus cannot be reached in an expedient fashion, the matter will be decided by majority vote, with the guild leader serving as the tie-breaking vote.
Large-scale guild decisions will be brought before the guild members for a vote.
A guild vote can be initiated directly by the guild leader or can be initiated by a guild member bringing the matter to the leader and council.
To initiate a guild vote, a member may present the matter solely to the guild leader or to the leader and council. This may be done via in-game chat, over Ventrilo, or by sending a private message/mail. A real-time means is suggested, as this will allow the leader and council member to ask any necessary questions immediately and will greatly speed up the proceedings. After the matter has been presented, the guild leader and council will confer and reach a decision as to whether the matter should be brought up for vote. If the decision is no, sufficient reason that conforms to guild ideals and policies must be given.
Guild votes will be held via forum poll. Open discussion of the matter may be held in the forums or during a guild meeting. Members can discuss any issue with the guild leader or council members at any time.
General guild votes require a quorum of 30% guild membership and at least a 60% majority to pass.
While the need to do so should occur rarely if ever, the guild leader has the right to override a guild vote. In order to override, one or more of the following conditions must be met:
The vote outcome is contrary to the guild values, vision, and/or mission.
The guild leader has strong reason to believe that the outcome of the guild vote is not logistically feasible.
The vote is not as fair as possible to as many members of the guild as possible.
Implementation of the outcome of the guild vote will cause harm.
Vote overrides must be communicated along with the reason.
A vote override may be overturned by a guild vote with at least a 60% quorum and a 75% majority.
* "Matters of confidence" typically involve a situation that's limited to an individual or a very small number of members; decisions that will impact the guild as a whole or large segments of the guild cannot be considered a matter of confidence. Matters of confidence may include mediation between two parties who are engaged in a disagreement, matters of a more personal nature, or matters handled discreetly in order to prevent embarrassment.